Development Assistant

About PeaceTrees Vietnam

PeaceTrees Vietnam is a Seattle-based humanitarian organization working in Central Vietnam to assist those whose lives and livelihoods are threatened by the explosive remnants of war through humanitarian mine action and post-clearance development. We also invite people to travel to Vietnam through our Citizen Diplomacy Program to promote people-to-people connections and cultural understanding in Vietnam and the United States. PeaceTrees has four staff in Seattle and nine program management staff in Dong Ha, Vietnam.

Job Summary

PeaceTrees Vietnam seeks a part-time (appx. 20 hours/week) Development Assistant to join our small Seattle team. The ideal candidate will have at least a year of professional experience, past exposure to nonprofit fundraising, and be great with details.

Salary and hours of work: The hourly wage for this position depends on experience and will be in the range of $18/hr. Work schedule will be flexible, determined upon hire, and based in our downtown Seattle office. Candidates must be available to arrive at 8:30am or stay until 5pm at least 2-3 times a week and able to work occasional weekend or evening hours (3-4 times/year).

This position will be eligible for vacation and sick leave prorated according to hours worked.

Responsibilities of the Development Assistant:

General Office Support:

•         Share reception duties including answering the phone, responding to caller inquiries, monitoring general email inbox, greeting visitors, receiving and distributing mail, and answering e-mail correspondence

•         Assist with general office administration, including ordering supplies, requesting and mailing checks, going to the Post Office, etc.

•         Provide administrative support within the organization including coordinating logistics for Board and ED, outreach, board meetings/activities, etc.

•         Provide administrative support to Citizen Diplomacy program

•         Assist with large mailing projects as needed

Fundraising and Communications:

•         Process gifts according to established gift, accounting control, and confidentiality policies; maintain and update donor database as necessary; develop and curate donor lists

•         Create correspondence, acknowledgement letters, proposals and other materials as necessary

•         Provide administrative assistance as needed to Executive Director and Board in support of fundraising efforts

•         Assist with development efforts including annual fundraiser in October as well as 3-6 other small events throughout the year

•         Manage PeaceTrees’ social media presence; update website as needed

Essential skills and qualities:

•         Knowledge of Microsoft Outlook, Word, Excel, PowerPoint, experience with or the ability to learn other applications as necessary

•         Ability to work independently in an often-quiet office, prioritize and handle simultaneous assignments with success and accuracy

•         Detail oriented and excellent organizational skills

•         Enthusiasm for PeaceTrees’ work in Vietnam

•         Strong writing skills

•         Sense of humor

To apply please email a resume and cover letter to jobs@peacetreesvietnam.org